Credit card use
Acceptable use of Just Gold credit cards, what is not allowed and how spending is checked.
Easy Read
This policy is about using a Just Gold credit card.
Use the card for approved business costs only.
Never use it for personal things.
Upload your receipts within 5 business days.
Cash advances are not allowed.
Gifts need approval first.
Do not go over budget without approval.
Statements are checked every month.
Misuse can mean paying it back or losing the card.
In plain language
Company credit cards are for approved business costs only, never personal use. Receipts must be uploaded within 5 business days. Cash advances, gifts without approval and going over budget are not allowed. Statements are checked every month by the finance lead and the CEO. Misuse can mean paying the money back or losing the card.
Full policy
Section 3: Integrity, privacy and security
Trust is essential to our work. This section governs how we manage information, declare interests, and use resources. It sets out the ethical boundaries for professional integrity, including how we protect private data and public confidence in Just Gold's brand.
Policy statement
Enterprise resources must be used ethically, transparently, and in alignment with our values. This policy outlines acceptable use of company credit cards and financial delegation principles.
Authorised use
- Preapproved business expenses only (for example travel, client hosting, software tools, accessibility costs).
- No personal use, regardless of intention to repay.
- Itemised receipts must be uploaded to the finance system within 5 business days.
Unacceptable use
- Cash advances
- Alcohol (unless explicitly part of a cultural or hosting context)
- Gifts without prior approval
- Exceeding agreed budget limits without authorisation
Oversight
- Credit card statements are reconciled monthly.
- Expenditure is reviewed by the finance lead and CEO.
- Misuse may result in repayment, removal of privileges, or disciplinary action.
Application
Applies to anyone issued a Just Gold credit card. Contractors must seek preapproval for reimbursable expenses.
- Status
- Under review
- Version
- 2.0
- Last updated
- 14 May 2025
- Effective date
- 14 May 2025
- Review date
- March 2027
- Owner
- CEO, Just Gold